SEMESTER FREEZE

Rules:

1.         A student will be allowed to freeze a semester only once in a semester with proper justification after the approval from Registrar.

2.         The student will have to pay fee prescribed for “Semester Freeze”.

3.         The student in the first semester shall not be allowed to freeze. However, in hardship cases as ‘Iddat’, ‘Maternity/Delivery’, ‘Death of a direct relative or for any other justified reason’, a student may freeze his/her semester with prior approval of the Registrar.

4.         The students who have availed the semester freeze option shall not be eligible for the award of ‘Scholarship or Merit Position’.

5.        A student may apply for semester freeze on or before the last date of course selection/enrollment, with proper justification.

6.        If a student freezes a semester before the last date of course selection/enrollment, his/her semester fee will remain intact (if already paid) but if freezes before the mid semester exams, then half semester fee will be charged and if he/she freezes a semester after the mid semester exams, then full semester fee will be charged.

7.        Upon semester freeze, academic activities for the said semester will become null and void and such students will have to resume study from the same semester from the start.

8.        During the freeze period, the student will not be allowed to perform any academic and/or co-curricular / extra -curricular activities.

9.        A student will not be allowed to freeze more than two consecutive semesters, simultaneously. Failing to resume/continue studies in the next (subsequently 3rd consecutive) semester the student’s admission will be considered as “Cancelled” and he/she will be required to apply for new/fresh admission as per the Admission Policy of the University.

10.      If a student submits semester freeze application by mistake, he/she will be allowed to withdraw the request within seven (07) days from the date of application, however, such students shall be held responsible for academic loss or any other liability.

11.      In case of withdrawal of semester freeze application, semester freeze fee will not be reimbursed.

12.      The duration of the freeze semester(s) will be counted towards maximum duration of the degree program. The maximum duration for the respective Degree Program as prescribed by the University, shall remain the same.

Procedure:

In order to request for Semester Freeze, follow the steps below:

1.        From within the LMS, click the Student Services button

2.        Click on the Semester Freeze link

3.        A form showing the Semester Freeze history, if any, will be displayed

4.        Enter the reason for Semester Freeze

5.        Click the Submit Request button and confirm.

6.        An email will be sent at your VU email account for request confirmation.

7.        Confirm the Request through the email link.