Standard Operating Procedure

Deletion of Gmail accounts for Graduated Students

Steps:

Following Steps are required for the Deletion of Gmail Accounts

1. Activity Schedule

o Start of every semester

2. Criteria (Graduated Students)

o All graduated students excluding last two consecutive semesters

3. Student Notice (Account Deletion)

o Allow 15 days’ to transfer / backup VU-email data

o Notify students via VU-email and personal email addresses to transfer / backup VU-email data

o Notify via SMS

4. Reminder Notice

o After 7 days, send a reminder email / SMS to students

5. Start of Activity

o Delete students’ VU-email accounts on Gmail Server

o Notify students via SMS and personal email addresses about the deletion of their VU-email accounts

o Notify at VU main website & LMS Notice boards

Note: Send SMS / Email with high priority.