Standard Operating Procedure
Deletion of Gmail accounts for Inactive Students
Steps: |
Following Steps are required for the Deletion of Gmail Accounts
1. Activity Schedule
o Start of every semester
2. Criteria (Inactive Students)
o All Inactive students who have not participated in any of the following graded activities for the last four semesters
§ Quizzes
§ Assignments
§ GDB’s
§ MDB’s
§ Mid Term
§ Final Term
§ Enrollment
§ LMS Login
3. Student Notice (Account Deletion)
o Allow 15 days’ to transfer / backup VU-email data
o Notify students via VU-email and personal email addresses to transfer / backup VU-email data
o Notify via SMS
4. Reminder Notice
o After 7 days, send a reminder email / SMS to students
5. Start of Activity
o Delete students’ VU-email accounts on Gmail Server
o Notify students via SMS and personal email addresses about the deletion of their VU-email accounts
o Notify at VU main website & LMS Notice boards
Note: Send SMS / Email with high priority.